• Multi-Branch Agency
• Calls divert automatically from branches after 3 rings
• Screen callers and route to appropriate team
• Bespoke forms to capture new enquiries

We have provided a telephone answering service to this Estate Agency network since August 2007. They operate in the residential sector, managing the sale and letting of client properties.

Their advisors are often on site carrying out valuations or viewings which means staff cover at the branches can be variable. In addition, customers who are passing the branch and walk in to discuss their requirements can tie-up advisors who don't want to be interrupted by having to answer the phone.

The management wanted to ensure they had adequate phone cover at all times, without their costly advisors picking up routine enquires, or having to employ additional resource.

The branch lines are programmed to divert to MyRuby if the lines are engaged or advisors have indicated they are unavailable (using a hot button on the phone). We screen calls to identify whether they are an existing client, new prospect (letting, sale or purchase) or other type of call. Tailor made forms on screen ensure that, for each category of call, all of the correct questions can be asked and a detailed message taken. This is then instantly delivered by email to the correct contact in the right branch.